Business Manager
# 107
Jul 09 2026 - Sep 04 2026
Terrebonne Parish Consolidated Government’s Business Manager is responsible for overseeing all financial operations of the Barry P. Bonvillian Civic Center ensuring compliance with budgeting and accounting procedures and coordinating event-related financial activities.
In this role, the incumbent is responsible for managing accounts payable and receivable, processing invoices, and maintaining accurate financial records. The role requires diligent monitoring of cash flow, deposits, and monthly bank reconciliations.
The Business Office Manager plays a critical role in supporting event-related financial activities, maintaining facility revenue streams, and ensuring fiscal integrity.
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- Valid Louisiana driver’s license
- Act on behalf of the Venues & Destinations Administrator, as assigned, during absences or special projects.
- Assist in coordinating the daily operations of the Barry P. Bonvillain Civic Center, ensuring the facility is properly staffed, equipped, and event-ready.
- Act as Manager on Duty (MOD) for events, overseeing the opening and closing of the facility and ensuring all event preparations are completed to specification.
- Collaborate with Supervisor to prepare, review, and analyze monthly and annual budgets, ensuring alignment with the facility's fiscal goals.
- Generate and present regular financial reports to management, providing insights on budget performance, variances, and recommendations for adjustments.
- Support budget administration by monitoring operational expenditures, reviewing invoices, tracking event-related costs, and identifying cost-saving opportunities.
- Assist with post-event evaluations, settlements, financial reconciliations, and operational reviews to identify opportunities for improvement and increased revenue generation.
- Assist with developing staffing schedules based on event calendars and operational needs to ensure adequate coverage for all events and activities.
- Monitor event activities and provide coaching, guidance, and performance feedback to staff to ensure service excellence.
- Assist in staff training, onboarding, and development efforts to support workforce readiness and operational effectiveness.
- Conduct facility walkthroughs before, during, and after events to ensure quality service delivery and compliance with facility standards.
- Assist with planning and coordinating event logistics, including staffing, equipment, room setups, security, concessions, and special services.
- Assist in managing relationships with vendors, contractors, service providers, entertainers, and event organizers.
- Ensure compliance with vendor contracts, insurance requirements, event permits, and facility policies, addressing any issues as needed.
- Review and process contracts for events, including vendor agreements, insurance, and necessary permits, ensuring alignment with facility policies.
- Manage exclusive vendor contracts, ensuring compliance with contractual terms and timely renewals.
- Approve requisitions, process purchase orders, and manage procurement activities to ensure compliance with the budget.
- Work closely with department heads to monitor inventory levels and manage procurement needs while ensuring cost-effective purchasing decisions.
- Assist in overseeing kitchen, concession, and inventory operations to ensure appropriate stock levels, product ordering, staffing support, and operational efficiency.
- Collaborate with the Kitchen Supervisor to ensure appropriate staffing, inventory control, and product quality within food and beverage services.
- Review sales data and performance of concession offerings, providing recommendations for improvement in product selection, pricing, and service.
- Assist in monitoring facility conditions and coordinate preventative maintenance activities, inspections, repairs, and vendor services to maintain safe and efficient operations.
- Coordinate and manage safety and regulatory inspections, ensuring that the facility adheres to all fire, health, and safety requirements.
- Ensure compliance with all local, state, and federal regulations related to public facilities, safety, food service, labor laws, insurance standards, and event operations.
- Ensure the timely renewal and submission of all required licenses, permits, certifications, tax forms, insurance certificates, and related documentation.
- Maintain and update safety records, certifications, operational records, and compliance documentation.
- Assist with maintaining event calendars, booking schedules, facility reservations, and operational records.
- Coordinate marketing and advertising requests to ensure timely promotion of events, facility rentals, special events, programming opportunities, and facility offerings.
- Promote facility rentals, special events, and programming opportunities through community outreach, customer engagement, and marketing initiatives.
- Respond to customer inquiries, facility rental requests, and event-related concerns in a professional and timely manner.
- Coordinate with auditors and assist in preparing documentation required for audits, inspections, and regulatory reviews.
- Review and approve Absence Requests, FAST forms, and employee timecards submitted through TeamTPCG to ensure accuracy, compliance with policy, and timely processing.
- Participate in quarterly One-on-One meetings with Supervisor.
- Conduct quarterly One-on-One meetings with each subordinate to ensure alignment on responsibilities and expectations, track progress, identify areas for support or development, and facilitate meaningful feedback and goal setting.
- Ensure employees complete all required annual trainings—including ethics, harassment prevention, diversity, and cybersecurity—in accordance with organizational and regulatory standards.
- Ensure all duties and responsibilities are performed with integrity, professionalism, and in good faith, consistently upholding and protecting the interests, reputation, and assets of the Parish government.
- Perform any additional task as required by Supervisor.
- Leadership Skills: Ability to supervise staff, delegate responsibilities, provide guidance, and promote teamwork while maintaining a positive and productive work environment.
- Time Management: Must be able to prioritize competing demands, coordinate multiple events, manage schedules, and ensure deadlines are met in a fast-paced environment.
- Analytical Skills: Ability to review operational performance, evaluate event outcomes, identify trends, and recommend improvements to increase efficiency and customer satisfaction.
- Communication Skills: Excellent verbal and written communication skills to foster strong relationships employees, clients, vendors, community partners, and the public.
- Organizational Skills: Maintains meticulous records, manages event calendars, and coordinates resources to support efficient operations and facility user satisfaction.
- Technical Skills: Skilled in using event management software, analytics tools, and content management systems. Proficient in Microsoft Office 365 such as SharePoint and Planner, as well as basic office machines.
- Qualifications:
- Bachelor's degree in Business Administration, Management, Hospitality Management, Marketing, Communications, or a related field from an accredited college or university.
- Minimum of three (3) years of experience in venue operations, event management, facility management, hospitality management, or a related field.
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