How to Apply
Job Vacancies

TERREBONNE PARISH CONSOLIDATED GOVERNMENT

JOB DESCRIPTION

SUMMARY:

The incumbent is responsible for providing support services for Public Works Operations. Also is responsible for performing any and all clerical office work deemed necessary. Under the direct supervision of the Operations Manager.

BASIC FUNCTIONS:

01) Assist the Operations Manager in daily work activities such as letters, memos, monthly /weekly reports, etc.
02) Assist Operations Manager with budget and other special projects.
03) Coordinates Operations Manager’s schedule and assists focusing on priorities.
04) Prepares and processes various daily, weekly and monthly reports and statistics with limited supervision for the Operations Manager, Council and Parish President.
05) Reply to all inter-office e-mail from all Parish Officials and departments.
06) Sort, forward and /or file all incoming and outgoing mail.
07) Maintains personnel file on all division personnel and is responsible for filling out necessary forms in association with the Human Resources Department.
08) Assist Engineering Technician with contract invoicing, computer work and filing of all ordinances and maps of new streets/roads.
09) Other tasks as requested and assigned by the Operations Manager.
10) Must be able to work extra hours as required by the Operations Manager, as required to meet Division workload, or meet Division workload, or as required in emergencies.

OTHER REQUIREMENTS:

01) Performs all office work such as typing, filing, purchasing, personnel, etc. required within the Public Works Operations.
02) Screens complaints and comments coming into the office and refers them to proper person/department.
03) Answer phone and log work orders taken from the public and government officials.
04) Radios dispatches and relay messages to field crews as well as Manager, Superintendents and Supervisors.
05) Prepares payroll and submits to the Finance Department.
06) Prepares all employee and vehicle accident reports.
07) Prepares various forms such as route schedules, specifications, etc. on computer.
08) Must have a good working knowledge of areas of Terrebonne Parish.

EDUCATION/EXPERIENCE:

01) High school graduate and/or 5 or more year’s office related experience required.
02) Must be capable of typing 70 to 80 words per minute.
03) Working knowledge of IBM or compatible personal computers and ability to learn new applications with limited assistance.
04) Must have knowledge of Microsoft Office Programs.
05) Must be able to deal with general public and division personnel in an effective manner.
06) Must have good working knowledge of filing and other general office methods and practices.
07) Must have good oral and written communication skills.